Maintenance Policy

The college is committed to providing a safe, functional, and well-maintained campus environment. This policy ensures that all facilities, equipment, and infrastructure are regularly inspected, maintained, and repaired to support academic, administrative, and extracurricular activities. Maintenance activities will be carried out promptly, efficiently, and in compliance with safety and quality standards.

Maintenance Procedure

1. Reporting Issues:

   • Students, staff, or faculty can report maintenance issues (e.g., electrical faults, plumbing leaks, broken furniture) through a designated system (e.g., online portal, email, or physical forms).

   • Emergency issues should be reported immediately to the maintenance team or helpdesk.

2. Inspection and Assessment:

   • The maintenance team will inspect the reported issue and assess its urgency and scope.

   • A work order will be created for each task, prioritizing emergencies and critical repairs.

3. Scheduling and Execution:

   • Routine maintenance tasks (e.g., cleaning, HVAC servicing) will be scheduled regularly.

   • Repairs and corrective actions will be carried out by qualified personnel or external contractors, if necessary.

4. Documentation and Tracking:

   • All maintenance activities, including inspections, repairs, and replacements, will be documented for accountability and future reference.

   • A logbook or digital system will track the status of each work order.

5. Preventive Maintenance:

   • Regular preventive maintenance will be conducted to avoid breakdowns and extend the lifespan of equipment and facilities.

   • This includes servicing HVAC systems, fire safety equipment, electrical systems, and plumbing.

6. Safety and Compliance:

   • All maintenance work will comply with safety regulations and standards.

   • Hazardous areas will be cordoned off during repairs, and safety protocols will be followed.

7. Feedback and Follow-Up:

   • After completing repairs, feedback will be collected from users to ensure satisfaction.

   • Follow-up inspections may be conducted to verify the quality of work.

8. Budget and Resource Allocation:

   • The college will allocate a budget for maintenance activities, including routine upkeep and emergency repairs.